FREQUENTLY ASKED QUESTIONS (FAQs)
CONTRACTOR MANAGEMENT INDUCTION/ INDUKSI PENGURUSAN KONTRAKTOR (OSH ASPECT) – KESKO PROGRAM
1. What is the OSHMO/L3/005 procedure: Contractor Management (Occupational Safety and Health Aspect)?
The inspection of workplace conducted by OSHMO on the occupational activities of contractors/ vendors within UMP have shown that there had been 164 unsafe actions and conditions which occurred between 2014 and 2015 that were hazardously potential in leading to accidents that could cause whether injuries or deaths to members of the UMP community or employees of the contractors themselves.
Hence, this procedure has been developed and was approved by the UMP Occupational Safety & Helath Committee during its No. 01/2015 meeting on 23 March 2015 to ensure that all contractors/ vendors involved in procurement within UMP premise would carry out their work safely without causing harm to others.
This procedure has also been summarised based on the Malaysia laws related to occupational safety and health such as the Occupational Safety & Health Act 1994, CIDB Act 1994, Factories and Machinery Act 1967, Environmental Quality Act 1974 and other related laws.
2. What is Contractor Management Induction/ Induksi Pengurusan Kontraktor (OSH Aspect) – KesKo Program?
This induction is an important part of the OSHMO/L3/005 procedure to ensure that all contractors/ vendors are provided with the required exposure and the understanding of the procedure which would become effective by 1 July 2016 and that they would have basic knowledge of prevention of accidents during their procurement activities within UMP.
3. Who should participate in Contractor Management Induction/ Induksi Pengurusan Kontraktor (OSH Aspect) – KesKo Program?
All contractors/ vendors appointed by UMP and all categories of procurement within the university comprising Owners/ Contractor or Vendor Company Management Representatives only (Supervisors/ Project Managers and their superiors only) – a company may send more than one representative; however, this is subject to available vacancies.
4. Why should contractors/ vendors participate in the Contractor Management Induction/ Induksi Pengurusan Kontraktor (OSH Aspect) – KesKo Program?
In accordance with clause 188.8.131.52 of the OSHMO/L3/005 Procedure: Contractor Management (Occupational Safety and Health Aspect), only contractors who have participated in the induction will be allowed to begin their work within the premise as soon as the procedure becomes effective.
Apart from introducing the OSHMO/L3/005 procedure to contractors/ vendors, the induction also provides basic skills and knowledge on occupational safety and health management implemented at UMP to ensure contractors/ vendors carry out their duties as employers in accordance with Part IV General Duties of Employers and Self-employed Persons, Occupational Safety & Health Act 1994 (OSHA 1994).
5. Can contractors/ vendors choose not to participate in the Contractor Management Induction/ Induksi Pengurusan Kontraktor (OSH Aspect) – KesKo Program?
Yes. However, should they become involved in any procurement within UMP, the contractors/ vendors would be required to comply with what has been stated in no. 4(i) above which would have implications on the contractors/ vendors concenrned because they would be required to participate in the induction (other dates would be subject to the discretion of OSHMO) before they are allowed to begin their work within the UMP premise. This could result in completion of the work assigned outside of the timeline stated in the contract and may potentially be subject to Extension of Time (EOT) because of the delay in completing the project.
6. What will be awarded to each contractor/ vendor after successful completion of the Contractor Management Induction/ Induksi Pengurusan Kontraktor (OSH Aspect) – KesKo Program?
Each contractor/ vendor will be awarded with KesKo certificate and registration number which is valid for two (2) years.
7. Should the contractor/ vendor participate in the Contractor Management Induction/ Induksi Pengurusan Kontraktor (OSH Aspect) – KesKo Program each time the company wishes to submit a quotation to UMP?
No, this will not be necessary. A contractor/ vendor may wish to submit any quotation to UMP within the two-year validity period of the induction certificate.
8. What advantage(s) will be gained by the contractors/ vendors by participating in the Contractor Management Induction/ Induksi Pengurusan Kontraktor (OSH Aspect) – KesKo Program?
Gain basic knowledge of occupational safety and health at UMP.
Work within the UMP premise may begin as soon as possible following compliance of the aforementioned no. 4(i).
Occupational injuries and deaths of employees of the contractors/ vendors and also members of the UMP community can be avoided. Any occupational accidents or deaths may cause delay to the contractors/ vendors within the premise. This may result in failure to complete the work within the timeline stated in the contract and may be subjected to penalty by UMP. Should this involve any serious occupational injuries or deaths, authorities such as the Department of Occupational Safety and Health, Malaysia will conduct an investigation and if Prohibition Notice is issued by the Department, work could be delayed for a long period until the Department is satisfied with action(s) taken by the contractor/ vendor concerned.